Staff Scheduling

Residex’s senior living Scheduling and Staffing module puts real control in the hands of healthcare providers, targeting the most critical operational challenge: staffing. Powered by AI, it automatically fills shifts, adjusts schedules in real time, and identifies issues before they impact payroll—helping close labor gaps while reducing costs, improving consistency, and boosting staff satisfaction.

Optimized Schedules.

Maximize resources, reduce costs, and improve care quality with data-driven, transparent scheduling decisions.

Extreme Usability

If it's not intuitive, it won't get used. That's why we prioritize user-friendly design by creating a software experience that people genuinely enjoy using.

Connect All Labor Pools

Ensure every shift is filled with the best-fit candidate, whether from internal staff, PRN, float pool, or agency, achieved by unifying all your labor sources in one smart system.

Data and Automation

Leverage staff and patient data to automate routine tasks and empower schedulers with real-time insights for smarter, faster decision-making.

AI Scheduling Agent

Simplify Census and Acuity-Driven Staffing

Staffing should flex with your community’s needs and not force your team to compensate. Our module integrates directly with your EHR to auto-adjust schedules in real time based on census and acuity, ensuring precise coverage without the risk of overstaffing or gaps. The result is a balanced workforce, reduced burnout, and consistently high-quality care, while eliminating all manual efforts.

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24/7 Call-Out Support

Keep Your Community Covered When Callouts Happen

Last-minute callouts don’t have to derail quality care. With our system, caregivers can report absences by phone or text, instantly activating coverage through Quin, our AI Scheduling Agent. Quin prioritizes your internal team, helping reduce agency reliance and control costs, while real-time notifications ensure open shifts are filled fast, keeping your community fully staffed and care uninterrupted.

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Automated Date & Insights

Manage Overtime with Confidence While also Managing Your Budget

AI functionality keeps a constant eye on your labor trends, giving you the power to balance shifts, control costs, and optimize staffing in real time. Identify overtime patterns across communities before they escalate, and make faster, smarter decisions with real-time dashboard insights. Because better visibility leads to better outcomes, both for your team and your bottom line.

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Full Credential Tracking

Streamline Compliance Across All Your Communities

Let your team focus on delivering exceptional care, rather than chasing down paperwork. Residex’s module will centralize license numbers, certifications, and training records in one easy-to-use function, automating tracking and sending proactive alerts. Whether it’s CNAs or culinary staff, everyone stays compliant, minimizing last-minute renewals and reducing compliance risks.

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Float Pool Management

Maximize your Float Pool, minimize your costs

Stop juggling float pools across multiple locations. Residex’s AI Scheduling Agent unifies them in one place, automatically matching qualified, available staff to open shifts—cutting labor costs while ensuring seamless continuity of care.

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FAQ: Scheduling and Staffing

How does the scheduling module optimize labor costs?
Residex uses data-driven models to forecast demand, track labor trends, and dynamically adjust staffing levels in real-time. By aligning staffing with actual business needs, it helps reduce overstaffing and understaffing, ensuring you’re only scheduling the right number of employees at the right time, ultimately reducing labor costs.
Can Residex integrate with my existing systems?

Yes, our scheduling and staffing module can integrate with EHR, HR and many other systems. This ensures that employee hours, scheduled hours, and hours actually worked are compared, giving our customers real time insights into scheduling and workforce optimization.

How does the module handle employee availability and shift preferences?
The module allows employees to input their availability and preferences, which it then uses to generate schedules that prioritize these requests while still optimizing for operational needs. The system ensures that employee preferences are considered, reducing scheduling conflicts and increasing employee satisfaction.
Can can using the module help with labor law compliance and overtime tracking?
Yes, Residex is committed to all levels of compliance, so this module is built to monitor compliance by tracking employee working hours, overtime, and break requirements. The system can automatically flag potential compliance issues, such as exceeding maximum work hours, helping you avoid costly fines and legal risks.
What makes Residex’s solution different from other staff scheduling software on the market?

Our module stands out because of its advanced AI-driven forecasting, dynamic scheduling features, and real-time labor recommendations. Unlike traditional scheduling tools, our software is proactive, adapting to shifting business conditions in real-time while optimizing for both operational efficiency and employee satisfaction. It also offers in-depth analytics and reporting to track labor performance and optimize future scheduling.